Please note that this policy was last updated on 4th January 2021.
As we enter 2021, keeping both ourselves and our clients safe from Covid-19 is a fundamental priority for MidgieBite Media. As such, we’ve updated our Covid-19 policy for 2021, which applies across all of our video production work for the foreseeable future.
Following the update from the Scottish Government on the day of this updated policy’s publication (4th January 2021), and the ongoing concerns raised by the rapid spread of the new strain of the virus, it has never been more important that we all follow the rules to keep each other safe.
Our policies are intended to protect both us and our clients, and we ask that all clients respect and comply with our policies. In turn, MidgieBite Media will of course work to ensure compliance with the Covid-19 policies of our clients during production. This policy will continue to be revised and updated as necessary.
Please note that – at the present time – we are not booking any new on location filming while the national lockdown in Scotland is in effect, until at least 1st February 2021.
We thank everyone for their co-operation.
General Covid-19 Policy
The latest general rules and guidance for Scotland can be found here.
We will no longer be able to do site visits in person prior to filming (unless in outdoor environments). However, we continue to conduct meetings and video conferencing to discuss projects. Where we need to see a filming environment for planning, we ask for clients to provide photographs and / or mobile phone clips of location for us to plan: we will specify what we need to see.
Prior to filming, we will complete a Health & Safety Risk Assessment with the client with particular reference to Covid-19 and any control or mitigation methods to minimise the risk of transmission. A copy of our Covid-19 policy will also be provided to our clients prior to filming.
On the day before filming, we will ask the client (and anyone who is likely to be in the filming area on set) to complete a health self-certification document stating that they have not shown any symptoms of Covid-19 within the last 7-14 days. We also ask all clients to download the Protect Scotland contact tracing app.
Lastly, we ask for all indoor filming environments to use a one-way system and ensure good ventilation (such as by keeping doors and windows open). We ask for minimal people to be on set at any one time and ask clients not to bring more people than strictly necessary into the filming environment.
On the Day & On Filming Location
Before and during the shoot, we stress that everyone (client and crew) must comply with all the latest government guidelines and legislation. We ask that participants in filming limit their exposure to other households as much as possible to minimise the risk of transmission.
MidgieBite Media will travel to the filming location using their own transport. Any crew members will also travel to location individually. Crew cannot accept any lifts or car-sharing with clients or each other (unless sharing a ‘bubble’ or ‘extended household’).
At the start of the filming day, we will first do an ‘On the Day’ Covid-19 briefing prior to filming. We will also need to ensure health self-certification forms have been completed (as outlined above) for all participants in the filming.
We will ask crew and clients to regularly wash their hands, wear face coverings / masks, and any other necessary PPE (such as face shields, latex gloves), as well as comply with strict 2 metre social distancing. This is particularly important while working indoors. We will also ask windows and doors to be open where possible to ensure good ventilation. A mask may be removed when someone is speaking to camera in an appropriate environment (eg. outside and at a 2 metre distance) with all other safety measures implemented.
Where there are two or more crew members from MidgieBite Media, a crew member will be appointed as a Covid-19 Supervisor with the specific responsibility of ensuring safety and compliance amongst crew and clients.
Lapel microphones must be fitted by individuals wearing them. These will be wiped down using anti-bacterial wipes before and after each use. Other types of microphones (such as shotgun mics, etc) will also be wiped down when used.
We cannot accept help to carry equipment unless the assistance provided is from an individual wearing clean gloves. Equipment will kept in a “safe” designated storage location and must not be moved or touched by the client – or anyone not permitted – while on set.
Any equipment handed to us / from us must be wiped down using an antibacterial wipe before and after use. We cannot touch paper documents provided to us on the day by clients unless wearing our own safety gloves. We also cannot accept the offer of any cutlery offered to us, though we may use disposable cutlery if stored safely.
If, at any time, anyone on set begins to experience a high temperature, a new and continuous cough, or a loss of taste or smell, this must be reported immediately. The individual must leave the set and book a Covid-19 test.
MidgieBite Media reserves the right to suspend or cancel filming in instances of significant non-compliance. We will aim to avoid this and will endeavour to do all we can to address any issues as they arise. However, if these issues cannot be addressed, we will not put our crew’s safety at risk.
Working with Freelance Film Crew
MidgieBite Media occasionally works with freelance crew on larger projects. All freelancers we work with on set will be asked to complete (and provide proof of completion of) the ScreenSkills Coronavirus Basic Awareness on Production Training Course (more details below). When filming in Scotland, film crew must also download the Protect Scotland contact tracing app.
Freelancers will also be expected to wear a face-covering and carry hand-sanitiser at all times indoors (except for when eating), as well as clean latex gloves. Freelance crew are also expected to maintain social distancing of 2 metres and regularly wash / sanitise their hands. Any equipment belonging to MidgieBite Media must be wiped down before and after use.
We will also ask freelance crew to self-certify that neither they or anyone in their household has shown any symptoms of Covid-19 within the last 7-14 days, and to check their temperature each morning before the shoot (to be below 38°C). We will check this using a health self-certification document (to be completed daily before coming on set).
Freelancers must travel to set by their own means as car-sharing is not permitted. Freelancers are also asked to bring their own cups, cutlery, and water bottles, etc.
Video Editing & Delivery
Our editing and delivery process typically takes place remotely and is not typically impacted by the pandemic.
On occasion, clients have to sit with us on location to review drafts of edits. Unfortunately, we are unable to do this for the foreseeable future, though if necessary we will aim to arrange a video conference call with screen sharing.
ScreenSkills Coronavirus Basic Awareness on Production Training
MidgieBite Media has completed the ScreenSkills Coronavirus Basic Awareness on Production Training course (currently valid to 4th July 2021).
This course aims to highlight safe working practices and the personal responsibilities of crew on film and TV productions working during the Covid-19 pandemic.
As MidgieBite Media often works with freelance film crew on projects, we are asking all freelancers to complete this course and provide proof of certification prior to working with us on set. For the foreseeable future, we will not be working on set with freelancers who have not completed this basic training.
Scottish Government Guidance
We continue to closely monitor and follow the Scottish Government’s general guidance on coronavirus, which can be found online here. The guidance continues to be updated and revised, and we would encourage everyone to continue to monitor the guidance regularly.
Of course, we occasionally film in other parts of the UK as well. If filming outside of Scotland, we will follow any additional local guidance for other parts of the UK where they apply.